Top 5 Signs Your Business Needs Managed Printing Services

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Suppose you have an organisation with a staff of, say, 50 people. Now tell us how often they notice the office printers.

No one…. Until something goes wrong!


The printing area in any office is vital, especially when you need to print documents before a sudden meeting.  


If your printers are aging or causing delays, it may be wise to consider implementing a managed print strategy. Now, what’s that? You may ask! 


Let's discuss MPS and the signs suggesting why you need such services. 



What is Managed Print Services?


In their daily lives, organisations often face many problems, especially in their printing areas, such as printer outrages, rising ink expenses, and a messy office environment. This is why the need for MPS comes in!


A Managed Printing Service is a comprehensive IT solution outsourced from a third-party provider that supervises and manages a company’s printing and document requirements. 


By using Lexmark Printing Services, Tel5 is a reputable leasing partner that can provide a range of printing services.


Now let's talk about the main thing about which you are here. 

Top 5 signs your business needs a Managed Print Services


  1. Your IT team has to repair printing services: 


Is your skilled IT team spending too much time repairing and fixing things in your printing area? If that’s the case, they might not be able to focus on other essential tasks that can help your company grow, and instead, they might be foxing paper jams! If that’s the case and the same things are happening repeatedly, it's time to focus on MPS. In short, this service will allow them to focus on more critical and strategic projects that will benefit your company. 


  1. Tired of unnecessary expenses:


Most of the time, any organisation’s IT budget goes way over budget because of unplanned software upgrades, sudden printer crashes, or unforeseen hardware malfunctions. All these issues may cause you to worry about unnecessary expenses, and you might be unable to allocate the proper budget to the right area. This is where MPS offers a systematic method for effectively handling these expenses, saving you from unnecessary costs and worrying. 



  1. There are security concerns:


Beyond financial strain, there is also widespread concern about increasing cybersecurity issues. These issues include ransomware, phishing, and other malware attacks that affect businesses of all sizes. If you manage data, collect client information, or possess proprietary details, it’s understandable why you feel anxious. Thus, partnering with an MPS provider can provide reassurance by ensuring additional experts monitor network activity. 


  1. You dont know the metrics:


Lacking device metrics means you are unaware of inefficiencies and cannot address them effectively. You can only manage your resources efficiently with insights into page counts, service reports, page coverage, and alerts. Access to these metrics allows you to optimise your purchasing decisions and reduce costs, making metrics a crucial element of managed print services.


  1. Excess of multiple devices:


Do you have several printing devices but only use some of them? Are there different devices for printing, photocopying, and scanning? This might be both inefficient and costing you a lot. In this case, an MPS provider can evaluate your current printing setup to pinpoint inefficiencies and waste. This process involves cataloguing your printing equipment, analysing usage trends, and reviewing costs. Based on this information, they can help consolidate and upgrade your devices to improve productivity and simplify your printing operations.


Thus, outsourcing your IT and printing systems can help you overcome these issues and ensure a high quality of service for years to come. 

Conclusion


If your business is experiencing any of these signs, it is the right time to employ Managed Printing Services from a third-party provider like Tel5. Their MPS services allow you to equip your business with high-quality multi-function printers, laser printers, 3D printers and various other options.


Thus, using MPS lets you focus on your core operations calmly without worrying about anything!


Location: Adelaide SA, Australia

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